Barclays Jobs 2023 – Event Coordinator

About the job

Events Coordinator – 12 months FTC

As a Barclays Event coordinator you will be managing, developing and executing a diverse range of events to the highest standard through excellent organisational skills, innovation and creativity. You will be responsible for ensuring activity is aligned with business objectives, firm-wide policies and procedures, marketing/communications strategies and our corporate narrative. You will be Responsible for all aspects of event management on a varying scale of events, often leading a project from start to finish.

Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.

If you would like some flexibility then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

Hybrid Working

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances

Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Planning end-to-end event activity, preparing and managing event budgets and end-to-end finance processing
• Managing event timelines, project plans and procurement activities and supporting colleagues with theirs
• Delegate management including invitation production, joining instructions and on-site management
• Following all internal processes and policies; and using internal technology systems effectively
• You will be responsible for ensuring we are adhering to our health and safety risk assessment procedures for all events
• Liaising and regularly communicating with internal hosts to proactively recommend event activity, reviewing their detailed event requirements and maintaining communication

What We’re Looking For

• Professional experience running events, including budget, stakeholder and logistics management alongside industry knowledge and experience
• Working experience of producing Virtual events using platforms e.g. TalkPoint, Open Exchange or similar
• Proficient in Microsoft skills (PowerPoint, Word, Excel, Outlook)
• Aptitude and ability to navigate using different Event technology systems – (OneEvent; Flightdeck/ACE; AIP; SAP; Aventri)

Skills That Will Help You In The Role

• Proven skills and experience in negotiation and project management
• London, UK and Europe Events Industry knowledge
• European Languages an advantage

Where will you be working?

In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.