BEIS Careers Near Me – Diary Manager

About the job

Location

Birmingham, Cardiff, Darlington, Edinburgh, London, Salford

Job Summary

About the job

Our Mission

At BEIS, we are leading the UK’s recovery from coronavirus and are building a stronger, greener country. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the BEIS team and our exciting mission!

We lead on the UK’s commitments to tackle climate change and drive green economic growth. We support businesses to create jobs and increase opportunity in regions across the UK. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.

Our Inclusive Environment

We are building an inclusive culture to make BEIS a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.

We actively welcome applications from anyone who shares our commitment to inclusion. We will fully support candidates with a disability or long-term condition who require adjustments in our recruitment process.

Job Description

The Net Zero Buildings & Industry Group is responsible for driving the decarbonisation of the buildings and industry sectors, providing support for consumers and business, certainty for investors, and transformational opportunity for former industrial heartlands. We are responsible, amongst other things, for policy on energy efficiency, low carbon heat technologies, fuel poverty, emissions trading and growing the hydrogen economy.

You will provide support to the Director General (DG) and the Group. In addition to executive support, including diary and business management, you will also have the opportunity to see BEIS’ Net Zero policy and delivery in action, as well as the government’s response to the current energy crisis.

Person specification

You will work as a part of small office (three-person team) to support the DG and leadership team, as well as colleagues across the Department.

This Will Include

• Working within a friendly team to provide high-quality, effective Executive Assistant and diary support to the DG with a high level of attention to detail and discreet management issues.
• Running the DG office inbox and diary, working with Directors to ensure senior meetings are delegated where necessary, communicating clearly on key issues, and commissioning actions to colleagues where required.
• Liaison with officials and stakeholders (including Ministerial Private Office and high-level external stakeholders), communicating clearly and concisely, both in writing and verbally.
• Coordinating meetings, commissioning high-quality briefings, circulating agendas, meeting papers and notes on the meeting (as appropriate) in the timely manner.
• Acting as an effective gatekeeper, whilst maintaining sound judgement and interpersonal skills.
• Representing the DG’s interests effectively in dealings with other parts of BEIS, other government departments and external partners.
• Assisting the Private Secretary with budget management of the DG’s cost centre (knowledge of finance and HR systems is desirable, although training will be provided).
• Leading on providing administration guidance across the Group.
• Supporting the DG and DG’s office more widely on a range of corporate workstreams.

Skills And Experience

The role is very varied and we’re looking for an enthusiastic person who can be adaptable and flexible in their approach to work, getting involved in a range of tasks to provide support, advice and a helping hand to the busy Director General and other office staff. You will work closely with others in the office, often covering work in others’ portfolios during times of challenge, providing variety and opportunities for development. We’re looking for someone who can learn fast, work at pace, communicate efficiently and prioritise effectively.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Communicating and Influencing

Benefits

BEIS offers a competitive mix of benefits including:

A culture of flexible working, such as job sharing, homeworking and compressed hours.

Automatic enrolment into the

A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.

An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.

Access to a range of retail, travel and lifestyle employee discounts.

A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need (from September 2021, depending on how the public health guidance evolves).

Things you need to know

Selection process details

This vacancy is using

As part of the application process you will be asked to complete a CV and a number of behaviour statements. Further details around what this will entail are listed on the application form.

Applications will be sifted on behavioural statements and CV.

In the event of a large number of applicants, applications will be sifted on the lead behavioural statement (Making Effective Decisions). Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.

The interview will consist of behaviour and strength-based questions.

Expected Timeline subject to change

Sift dates: w/c 17th October 2023

Interview dates: w/c 24th October 2023

Interview Location: MS Teams.

Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Further Information

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

A reserve list will be held for a period of 12 months from which further appointments can be made.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to Department for Business, Energy and Industrial Strategy from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility

BEIS does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).

Please note that BEIS does not hold a licence to sponsor visa applications.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service / Disclosure Scotland. on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

BEIS wants to be accessible for all, and this includes offering assistance to attend interviews. The offer is targeted toward those from a lower socio-economic background, or who struggle to cover the cost of attending an interview. Please see the attached guidance document at the bottom of this Civil Service Jobs advert. Embedded in the document on page 5, are 2 documents that must be completed and returned to the email addresses listed on the forms to claim an expenses payment. If you have any issues accessing these documents please contact us at

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete

Nationality Requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Working for the Civil Service

The

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Isabel Pether
• Email : [email protected]

Recruitment team :

• Email : [email protected]

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance [email protected]. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click