Guardian Jobs – Executive Assistant

About the job

This position offers an exciting opportunity to play a key role at a world leading university, supporting one of our most senior leaders.

In this role, you will be responsible for providing effective and professional administrative support to the Deputy Vice-Chancellor for Research, Knowledge Exchange and Enterprise at University of the Arts London.

Your Key Responsibilities Will Include

• The day-to-day management of the Deputy Vice-Chancellor’s diary
• Managing correspondence in all forms, travel arrangements, scheduling meetings and greeting visitors
• Overseeing office systems and processes
• Providing support for Senior Management Team meetings, drafting agendas, and taking minutes and notes
• Taking a leading role in organising internal and external events

When required, you will also provide administrative support on the Deputy Vice-Chancellor’s priority projects, working across University of the Arts London with colleagues in its various colleges and services.

Why choose us?

For the fourth year running, University of the Arts London is the world’s second University for Art and Design in the QS World University Rankings® 2023. Our diverse and talented community comprises over 5,000 academic, professional, and technical staff. Together we are committed to social purpose. This includes creating a better a more sustainable world and championing race equality.

We offer highly creative working environments that inspire staff across all areas to fulfil their potential and continuous training to further develop their skills and expertise. We also offer hybrid and flexible working practices, and excellent staff benefits to improve your work life balance.

Every position within the University plays an important part in shaping aspiring creative professionals and impacts on the future of the creative industries. Essential to this is using our world-leading research to solve global challenges, our engagement with partners, industry and the local community, and delivering life-long learning opportunities to more people than ever before. These activities sit at the heart of the Research, Knowledge Exchange and Enterprise (RKEE) portfolio, led by the Deputy Vice-Chancellor RKEE. The portfolio has a broad reach across the whole University, working closely with both academics and student facing services.

Your profile

You will need to be a highly organised and great communicator, with significant administrative experience and proficiency in MS Office, as well as experience of using online tools for diary management, financial administration and HR administration.

Experience of coordinating senior level meetings, working to deadlines, and working in a large or complex organisation are equally important.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Jaspreet Kaur, Resourcing Adviser via email at [email protected] or 020 7514 9627.

For further details and to apply please click the apply button.

Closing date: 24 October 2023 23:55.

Please apply early as the application closing date maybe held earlier should sufficient applications be received.

UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.