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About the job
Administration & Facilities Officer (1613)
Our client is looking for a part time Administration & Facilities Officer to join a friendly and high performing Finance and Operations team on a 1 year fixed term basis.
They are a non-governmental, international humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Their mission is to transform the lives of people living in extreme poverty. They work with 25 million people each year, in some of the hardest to reach and most fragile places. Places prone to conflict, natural disasters, climate change and extreme hunger. When an emergency strikes, they are among the first on the ground. They use their voice to bring the stories of extreme poverty to world leaders.
About the role:
The Administration & Facilities Officer will coordinate and administer office facilities functions. The successful candidate will open and distribute post, liaise with Estate Management when required and they will review the Covid-19 protocols, including desk booking and making the office ready for access when required. They will be responsible for a wide range of administrative duties such as setting up new laptops and ordering IT equipment, assist with the administration of the Contracts Database by uploading contracts on to the system e.g. cleaning contracts, phone contracts and raise PO’s to ensure the London office bills are paid.
This is a varied role and requires someone that can prioritise tasks, is confident with IT and systems and can demonstrate good problem solving skills.
You will have proven experience in an office facility administration or in a similar role with excellent attention to detail. You will have efficient administration skills and a good working knowledge of Microsoft Office, including Word and Excel. You will show an understanding and maintain the importance of confidential working with the HR department. To succeed in this role you will have the ability to multi-task and to handle a very varied job.
Equality, Diversity and Inclusion:
They encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. They are against all forms of discrimination and unequal power relations, and is committed to promoting equality.
About their office:
They are currently trialling a hybrid working model, which is a blend of weekly office attendance and remote working based in UK.
Their London office is located 10 minutes’ walk from Clapham Junction Station, a riverside office with great views, tranquil surroundings and easy access to local amenities.
Please upload your CV and cover letter by 26th October 2023
All candidates who are short-listed for an interview will be notified via email after the application deadline.
Candidates must be legally entitled to work in the UK at the time of application.
Please note, they would like to fill this role as soon as possible, therefore they will periodically shortlisting through the recruitment campaign and may close the role before advertised closing date
Condition of Appointment:
The successful post holder will be required to complete a criminal records self-declaration form.
Contract Type: Fixed Term, Part Time
Closing Date: 26th October 2023
Salary: From £12,427
Location: London. The nature of this role requires a minimum office attendance of 3 days per week
You may have experience of the following: Receptionist, Administrator, Administrative Assistant, Office Administrator, Office Assistant, Admin Assistant, Facilities Officer, Faculties Assistant, H&S, Health and Safety etc.
Ref: 137 029