Office for National Statistics Jobs Near Me – Accounts Officer

About the job

Location

We operate a hybrid working model and fully support flexibility with colleagues already based across the UK working from home and linked to one of our core locations in Newport or Titchfield (Fareham) or Darlington.

For this role you will be linked to one of the core locations, the frequency of attendance at our offices is agreed with you as relevant to your role.

Job Summary

About the job

The Office for National Statistics (ONS) is the UK’s largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime and migration.

As part of the Accounts Payable (AP) team you will be responsible for processing supplier invoices, matching them to purchase orders and liaising with the business and suppliers when resolving invoices that have been placed on hold.

This role is available part time at a 23 hours per week (3 days).

Job Description

Reporting to the Accounts Payable Manager and sitting within the wider Finance, Planning and Performance (FPP) directorate you will be allocated a group of suppliers, for who, you will be the first point of contact in all aspects of payables matters. As a member of the Accounts Payable team you will participate in a weekly rota to encompass inbox monitoring, preparing documentation for payment runs and applying appropriate accounting treatment to invoices received that day.

You will validate invoices processed by AP colleagues each day, providing assurance that data entry is accurate for each invoice before they are selected for payment. You will also reconcile supplier statements to invoices received and take action when necessary to ensure all outstanding supplier invoices have been received. Invoices are processed on an Oracle Fusion finance system; you will be expected to review and update weekly excel reports when resolving invoices placed on payment hold and SharePoint is used to create and share documents with the business.

Whilst flexible working is available, business needs must take priority and you will be expected to provide phone cover on specific days to meet stakeholder’s expectations.

Responsibilities

• Entering supplier invoices onto the accounts payable ledger in a timely manner to meet Government Prompt Payment targets
• Validating colleagues invoice entry on a daily basis
• Completing the daily payment run by compiling all invoices to be paid and filing them once approved
• Monitoring the Accounts Payable inbox and resolving or directing queries to the appropriate person
• Processing the daily post by assigning VAT, prepayment and fixed asset treatment to each invoice
• Reconciliation of supplier statements against invoices received
• Maintain the invoices on-old report ensuring that the information is accurate and timely: this will be reviewed each week
• Working flexibly across the team and adapting quickly to meet changing priorities and demands
• Query resolution through interaction with both procurement and external suppliers and providing ad-hoc support to finance colleagues

Person specification

Essential Criteria

• Ability to work independently and as part of a wider team to enable strong working relationships with multiple stakeholders
• Strong organisational skills with the ability to prioritise, be flexible and adaptable to change to deliver

within tight deadlines

• Excellent communication skills, both written and oral.

Desirable Criteria

• Experience working within a payables ledger team
• Working towards/hold an AAT qualification
• Comfortable using Microsoft Excel

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together
• Communicating and Influencing
• Delivering at Pace

Benefits

The

Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that the benefits pack attached (bottom of page) will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture.

We are an organisation that takes well-being seriously and lives and breathes the desire to modernise the workplace of the future. Everyone, from our office-based colleagues across our office sites, to our field interviewers and airports and ports passenger survey teams, are part of a diverse and inclusive family.

Inclusion & Accessibility

At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a member of the Business Disability Forum and a Disability Confident Leader we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process.

As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance.

If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist.

Things you need to know

Selection process details

This vacancy is using

The ONS regularly run webinars and support sessions for candidates. You can find details on all our upcoming webinars on our

Assessment at application stage will be based on your job history and personal statement.

Your personal statement should be no longer than 1250 words. You should use this space to provide evidence for each essential criteria within the person specification. As the criteria are scored, we would recommend that you give clear examples for each including the impact of your actions. Success Profiles Behaviour examples are not required at this stage.

In cases where there is a high number of applications the sift pass mark may be adjusted and candidates will be invited to interview in merit order, i.e. those scoring the highest.

Should you be invited to interview, you will be assessed using various assessment techniques aligned to the new Civil Service Success Profiles, where you’ll be assessed against all the behaviours outlined in the advert.

A reserve list may be held for a period up to 12 months from which further appointments may be made.

Currently all interviews are being conducted by Video Conference.

Our main locations are Newport (South Wales), Titchfield and Darlington but we are currently home working.

The Sift will be conducted from: 01/11/2023

Interviews will be conducted from: 09/11/2023

Dates are subject to change.

For the full terms and conditions of the post, please see attachment.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is

People working with government assets must complete

Nationality Requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Working for the Civil Service

The

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Jo-Ann Cook
• Email : [email protected]

Recruitment team :

• Email : [email protected]

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact [email protected]. If you are not satisfied with the response you receive from the Department, you can contact the